Committee

Role Responsibility
Chairperson – currently vacant. The committee is being run as a collective. Chairs committee and Annual General Meetings. Provides Agenda for Secretary to aid note-taking at meetings.

Generally tries to improve, promote and take the club forward in a realistic and beneficial manner.

Responsible for organising the Christmas celebration event(s) and for booking a venue for the AGM.

Vice Chairperson Generally stands in when Chair person is not available
Treasurer Receives all monies paid to the Club and banks same. Pays the bills and expenses of the club and its committee. Keeps records of the clubs income and expenditure and prepares a profit and loss statement at the end of each year

During the year transfers money from current account to savings account in order to maximise the Clubs’ interest earning capacity

Secretary Keeps records of all members and prospective members. Prepares letters and other literature for the Club (including Prospective Packs, Application, Booking and other forms, advertisements and posters, leaflets and flyers for events, info gathering and AGM papers).

From Club database produces labels monthly for Programme Production Officer to mail programmes

Takes notes at meetings and produces minutes there from.

Programme Production Officer Receives events from members and committee and prepares programme. Prints programme and any attachments in a timely manner to enable receipt prior to start of programme. Folds, places into envelopes, adds labels and stamps before mailing.

Emails programme and enclosures to those members who had elected to have their programme via this method. Prepares draft programme for Committee members for Planning Meetings. Prints advertising material for Publicity Officer’s use and any other documents required by the committee for the smooth running of meetings and other activities beneficial to the club.

Publicity Officer Promotes the Club by monitoring the website, placing advertisements/posters (provided by Programme Production Officer) in prominent places e.g. local notice boards, fish ‘n chip shops, Doctors surgeries, supermarkets etc. Hands leaflets to prospective members. Sometimes, by prior agreement with the Committee, pays for ads around the local area (claiming reimbursement), e.g. Post Office notice boards, claiming reimbursements for same.
New Members Follow-up Officer Liaises with Treasurer for new members. Calls to encourage and seek feedback, reports back to Committee.
Committee Member Generally helps other committee members where possible, e.g. at events and meetings.

Attend monthly Committee/Planning Meetings, offers opinions, suggestions and information and offer events for the programme.

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